IxDF Open Handbook

Collaboration tools ​

Collaboration is a keystone in IxDF’s success, and we couldn't make it happen without the right tools and processes. These are the tools we use almost every day.

Please note that you should be using your company email address with all the tools listed below (except probably GitHub).

GitHub ​

Our issue tacker and code storage. GitHub Actions is our CI/CD.

Usage of 2FA is required. We also use real face photos for a profile picture to look more friendly to your colleagues.

Asana ​

Developers collaborate with other teams here. This is the main task tracker and project management tools for non-dev teams. Use your Google account to join the company on Asana.

Slack ​

We use Slack as our main tool for written communication and important notifications. Unless you're deep in the flow (state), you should be paying attention to what’s going on there.

We also use real face photos for a profile picture to look more friendly to your colleagues.

Do Not Disturb Hours ​

Slack now supports "Do Not Disturb Hours" so you won’t be pinged in the middle of the night or while you are dealing with family matters. You can set your "Do Not Disturb Hours" by clicking on the bell at the top of the left pane in the Slack app. You also have the option of snoozing for 20 minutes or up to 24 hours.

Zoom ​

Zoom is our preferred tool to take video calls. To set up a Zoom meeting, sign up for a free basic account using your IxDF team email address, and share the link for your "personal meeting room" with your participants. Note that on the Basic license, meetings are capped at 100 people, and meeting durations are capped at 40 minutes.

Google Calendar ​

We use Google Calendar to share info about our events: meetings, call, team-trips, etc.

Recommendation: consider to have 2 different calendars on your IxDF google account: public and private.

There are several benefits and reasons to sharing your calendar with everyone at IxDF:

  1. Transparency is one of our values and sharing what you work on is in line with our message of "be open about as many things as possible".
  2. Due to our timezone differences, there are small windows of time when our availabilities overlap. If other members need to schedule a new meeting, seeing the details of recurring meetings (such as 1-1s) will allow for more flexibility in scheduling without needing to wait for a confirmation from the team member. This speaks to our value to be more efficient.

Modifying Events ​

Please click 'Guests can modify event' so people can update the time in the calendar instead of having to reach out via other channels. You can configure this to be checked by default under Event Settings.

image

Dropbox ​

We need a secure way of sharing files, and Dropbox is one of the best tools out there for this purpose. Via Dropbox you will get access to our literature library, exported designs and pretty much any other file you need to do your work.

When you see the phrase "shared folders", we mean the "shared folders" on Dropbox.

Figma ​

We also use Figma(https://figma.com) to share designs. Ask for an invitation in case you need to access anything on Figma.

LastPass ​

We use LastPass to share login credentials, API keys and some top secret information. 😃

Downnotifier ​

Sends an alert when your website is down (via SMS). Please add your cell phone number to receive text messages in case of emergency.

Ye Olde Email ​

Yeah, we still use email (and pigeons) from time to time, but make sure to check your email after pushing a new change since you will receive a notification in case the build (CI) fails. To make email less dull, we ask new team members to upload their most handsome/beautiful picture with a big smile!

Also, please ensure that you have easy access to check your company email inbox (consider installing a browser extension such as Chrome, Firefox, Safari or use mail client).

🦄